What euchar standards should know, wake him up in the middle of the night, what documents to issue without fail - HR-call-center Kolocall Julia Ryabikina shared the basic rules with the HR-tv.ru portal. Earlier, we have already touched upon the topic of the professional standard “Personnel Management Specialist”, in which the documentation support for work with personnel is highlighted in a separate labor function. Documentation of all personnel processes taking place in an organization requires certain knowledge and skills. HR not only fills in standardized accounting forms, but also maintains employment records, draws up employment contracts, controls the timeliness and correctness of all standard personnel procedures: hiring, leaving, granting leave, sending a business trip and not only. Personnel records management in a modern organization is not an easy job, especially when it comes to a developing company whose staff is constantly expanding. What does HR need to know in order to fully cope with daily work? Legislative regulation of personnel clerical work is carried out taking into account a number of regulatory documents: - The Labor Code of the Russian Federation, which regulates all stages of the employment relationship between the employer and the employee; - Resolution of the State Statistics Committee of Russia of January 5, 2004 No. 1 (“On Approval of Unified Forms of Primary Accounting Records for Labor Accounting and Payroll”); - Instructions of the General Staff of the Armed Forces of the Russian Federation on maintaining military records in organizations; - Resolution of the Government of the Russian Federation of April 16, 2003 No. 225 (“On employment records”); - Resolution of the Ministry of Labor of Russia No. 69 dated October 10, 2003 (“On Approval of the Instruction on Maintaining and Filling Labor Records”); - Model instructions for office work in the federal bodies of executive power, approved by the order of the Federal Archival Service of Russia dated November 27, 2000 No. 68; - State standards GOST R 6.30-2003 ("Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for the paperwork") and GOST R 7.0.8-2013 ("National Standard of the Russian Federation. System of standards for information, librarianship and publishing Office work and archiving. Terms and definitions "). It is important that the personnel office clerk knows well: - The procedure for the preparation, approval, maintenance and storage of documents that are staffing procedures; - Basic methods and technologies for analyzing and systematizing information; - The procedure for accounting for the movement of personnel and reporting; - Regulatory acts of the Russian Federation establishing the rights and obligations of trade unions, state bodies, commercial organizations in the field of provision and execution of accounting documentation; - Regulatory acts containing labor law; - Legislation of the Russian Federation on the procedure for the provision, storage and processing of personal data; - The procedure for calculating compensation, benefits, pensions and other types of payments; - Rules for calculating the insurance and holiday work experience of employees; - Local regulations, nomenclature of affairs and structure of the organization; - Fundamentals of archival legislation; - Basic fundamentals of informatics, rules for working with information systems; - The norms of business communication and ethics. In addition, the professional standard indicates the need for a specialist in documentary support for working with personnel of certain practical skills, for example: - Registration of personnel documentation in accordance with local regulations and the general requirements of the labor legislation of the Russian Federation; - Accounting and registration of personnel documents on tangible media and information systems; - Registration of reports and records submitted to trade unions, government agencies, etc. - organization of storage of personnel documentation in accordance with the requirements of archival and labor legislation of the Russian Federation, as well as local regulations of the employer; - Analysis of personnel documents and transfer of information to databases; - Work with programs for keeping statistics; - Conducting business correspondence; - Identification of errors, inaccurate information, inaccuracies and corrections in official documentation; - Determining the legitimacy of documents; - Analysis of the rules and procedures governing the rights and obligations of state bodies and commercial organizations in the exchange of personnel documentation; - Control of the presence of workers in the workplace. An HR manager, whose job duties include documentary support for work with staff, also develops and maintains a package of documents related to hiring new employees. Package data includes: